Van Usage Policy

The COMET Program has three minivans available for use by attendees of the COMET Classroom Education and Training Courses. These vans are to be used primarily to shuttle the students between the designated hotel(s) and the COMET classroom. Please read the following guidelines carefully, and sign/date this policy at the bottom in acknowledgment of your understanding.

1. The minivans may be driven within Boulder County only. If you wish to travel outside of Boulder County, you must first receive permission from COMET Management.
   
   
2. The minivans are for group use only. Individuals may not use the minivans for personal errands without prior permission from COMET Management.
   
   
3. No alcohol or drugs may be consumed or transported in the minivans.
   
   
4. The driver of the van will be treated as a "designated driver," and may not consume any alcohol prior to or while operating the minivans.
   
   
5. Only COMET employees, course attendees, and family members ("Authorized Drivers and Passengers") may be in the vehicles. No hitchhikers or guest passengers are allowed in the vehicles without prior permission from COMET Management.
   
   
6. The driver and/or passengers of the minivans will be solely responsible for any parking tickets or moving violations (such as a speeding ticket.)
   
   
7. Any accidents or incidents that might result in claims against UCAR, should be reported IMMEDIATELY to the COMET Staff, so that we can fill out an accurate report for our insurance company.
   
   
8. The UCAR Automobile Liability Insurance Policy will insure authorized drivers and passengers against liability claims by third parties, as long as these guidelines are followed.
   
   
9. Authorized Drivers may be held personally liable in situations where vehicles are operated outside the guidelines of this policy.
   

The UCAR Risk Management Department requires all drivers of UCAR-owned vehicles (including employees and visitors)  to submit their driver's license for a background check by the Department of Motor Vehicles. If you are willing to volunteer to drive one of the COMET minivans while you are here, we ask that you send us a photocopy of your current, valid driver's license, so that we may run this background check on your driving record. This is purely optional, and if you do not wish to operate our vehicles, you need not submit your license. If you have any questions about these policies, please don't hesitate to contact Liz Lessard at 303/497-8475.

We ask you to please sign your name on the line below stating you have read and understand the guidelines laid out in this memo. Please fax a copy of your driver's license to us, Attn: Heather Hollingsworth, fax number 303/497-8491. We will need to be able to read your License Number, Address, State, Date of Birth, and Expiration Date of the license. As an added precaution, you may want to write down this information alongside your picture. You may also mail us a copy at our address: P.O. Box 3000, Boulder, CO 80307. The background check will take 3-5 days for most states, and up to 3 weeks for a few states, so we ask that you send us a copy well in advance of your arrival at the COMET facilities.

Thank you for your cooperation.

                                                                                                                     
Signature and Date in acknowledgment of your understanding  

Last Update: 02/04