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Logistical Information Home Page

Date:      6 July 2004

To:         COMAP Symposium (Boundary Layer/IFPS) 04-2 Course Attendees

From:     COMET Classroom Staff (303) 497-8470

Subject:  Information you need to know

For information on COMET courses, contact Wendy Abshire, Classroom Coordinator.

I have included some very important logistical information, linked at the left, that you will need to know as participants of a COMET workshop.  Please read the information thoroughly. There are some details that we need each of you to provide so that we can make the proper arrangements for your visit.  Each of you is responsible for making your own hotel reservation.

As soon as you know your travel plans, please make your lodging reservations at the Homewood Suites at (303) 499-9922, no later than 26 July 2004. Please refer to code "C42" when making your reservation. More specific details on housing can be found on the COMET lodging page.

COMET STUDENT CHECKLIST

1. Travel Arrangements - You will need to make your own travel arrangements.  The travel authorization code is 20-02-0000-06-93-00-00 B8M4JDA P00

2. Hotel Reservations - Please make your hotel reservations before 26 July 2004.

3. Participant Questionnaire - Complete and submit the online version of the questionnaire no later than 26 July 2004. Please be sure to answer all of the questions.  If you have difficulty accessing the online questionnaire, please contact Heather at (303) 497-8470. 

4. Transportation - It is essential that we know how many students will require the use of the COMET vans so that we can make the necessary arrangements before you arrive. Please note on the Participant Questionnaire whether you will be using the COMET vans for local transportation, or if you have other transportation.

5. Van Drivers - COMET has three minivans available for the students. During each class we need at least four people who are willing to drive. The drivers' responsibility is primarily to shuttle students to and from class each day.  However, the vans are available for use locally for such things as dinner and short outings.  All use of the vans after class is at the discretion of the drivers who have committed to driving to and from class each day. If you are willing to volunteer to drive, please fax a copy of the Van Usage Policy and a clear copy of your current driver's license to Heather at (303) 497-8491 as soon as possible.

6. First Day Information - Plan to meet your driver in the lobby of the hotel by 7:30 am on Monday, 9 August 2004. It is the responsibility of the driver to make sure that everyone is in the van before it leaves for class. In addition to the online Van Pool lists, a print out of the list will be left at the Homewood Suites to be picked up when you arrive. If you do not plan to ride in the van, please notify your driver.

7. Registration - There is a $20 registration fee for this course. Please be prepared to pay this registration fee in cash on the first day of class. This fee covers the cost of miscellaneous items provided by COMET.  We will provide each of you with a receipt so that you can be reimbursed on your travel voucher.

8. Cancellation - If you find that you will not be able to attend the course as scheduled, please notify us as soon as possible.

If we can be of further assistance, please let us know.