Subaward Agreement Information

The following information is extracted from the UCAR subaward form. Exceptions to these terms can delay awards, so have your contracts office review them and submit any requests for modifications with your proposal

Pre-Award Costs

The Subrecipient is allowed to incur pre-award costs ninety (90) calendar days prior to the Effective Date. Pre-award costs must be necessary for the effective and economical conduct of the Work and the costs must be otherwise allowable in accordance with the governing cost principles set forth in Article 2, "Incorporation of Federal Administrative Standards and Regulations." All pre-award costs are incurred at the Subrecipient's risk (i.e., UCAR is under no obligation to reimburse such costs if for any reason the Subrecipient does not receive a Subaward or if the Subaward value is less than anticipated and inadequate to cover such costs).


Services shall be paid in accordance with the budget identified in the Project Budget. Payment terms are net thirty (30) days from receipt of a fully compliant invoice.

Materials, Supplies, Services and Equipment

To purchase equipment not specifically identified and justified in the Subrecipient's proposal and approved budget that costs in excess of $5,000 per unit and has a useful life of more than one year, the Subrecipient must submit a request for prior approval to the UCAR Technical Representative.


Expenses for transportation, lodging, subsistence and related items incurred by Subrecipient on business related this Subaward are allowable as prescribed in the governing cost principles set forth in “Incorporation of Federal Administration Standards and Regulations.” Notwithstanding, no foreign travel will be allowable without prior written authorization from the UCAR Technical Representative.

Transfer of Funds among Categories

Transfers of funds must be approved in writing by the UCAR Technical Representative when the cumulative amount of such transfers exceed 10 percent of the current total authorized funding of this Subaward. This transfer authority does not authorize the Subrecipient to create new budget categories within an approved budget unless the UCAR Technical Representative has provided prior approval.

Deliverable and Reporting Requirements

  The Subrecipient shall comply with the deliverable and reporting requirements as specified in the Statement of Work, and as additionally required as follows:

Include for all Projects:

  • A brief six month progress report describing the status of the Work performed during the six-month period.

  • A final report describing the performance and results of the Work within sixty (60) days following the Expiration Date of this Subaward.*

  • A full financial accounting with a breakout of the costs for the entire Period of Performance is due when the final invoice is submitted in accordance with the “Payment” article.

Include for all multiyear Cooperative Projects:

  • A detailed annual report describing the status of the Work performed during the year. The Subrecipient shall submit one copy of each report to the UCAR Technical Representative and one copy of each report to the UCAR Contract Representative.

*UCAR reserves the right, in its sole discretion, to retain five percent (5%) of the not-to-exceed amount pending UCAR's receipt, review and approval of the final report.

Publicity and Publication Requirements

The Subrecipient shall not issue any news releases or other media sources pertaining to activities supported by this Subaward or which directly or implicitly endorses any products, services or programs of the Subrecipient without prior written permission from UCAR. Requests for permission shall be submitted to the UCAR Contract Representative.

The Subrecipient agrees that any UCAR-supplied Confidential Information will not be included in publications without the express written permission of the UCAR Contract Representative.

Publication of the results of the research project in the appropriate professional journals is encouraged as an important method of recording and reporting scientific information. When releasing information related to this Subaward, the Subrecipient is required to include a statement that the project or effort undertaken was or is sponsored by a Subaward with UCAR under the sponsorship of NOAA/DoC. The Subrecipient is also responsible for assuring that every publication of material (including Internet sites) based on or developed under this Subaward, except scientific articles or papers appearing in scientific, technical or professional journals, contains the following disclaimer:

  1. “This [report/videos/Website/etc.] was prepared by [name of institution] under a Subaward with the University Corporation for Atmospheric Research (UCAR) under Cooperative Agreement No. _________ [from subaward] with the National Oceanic and Atmospheric Administration (NOAA), U.S. Department of Commerce (DOC). The statements, findings, conclusions, and recommendations are those of the author(s) and do not necessarily reflect the views of NOAA, DOC or UCAR.”

    This acknowledgment of sponsorship also applies to videos produced under this Subaward.

  2. A statement crediting UCAR as the source of any UCAR Intellectual Property, material or information used by the Subrecipient in its performance under this Subaward.